✅ Action Items & Reminders

Complete each item by its due date. Dates for the 2026 show are marked TBD and will update here as they are finalized.

ASAP = do now TBD = date coming Overdue = past due
  1. 1) Exhibitor/Company Bio
    Due: ASAP

    Please complete your company contact information using this link to be included in the Exhibitor Guide and listed on the SWBS website under the Exhibitors tab.

    Complete Company Bio View Exhibitors Page

    Stratton will also use this information to create your custom landing page. Once ready, he will share it with you. Use your page to invite current and potential clients to visit you at the show.

  2. 2) Exhibitor Kit & Ordering Services
    Due: TBD

    You should have received an email from Heritage Exposition Services with access to the Exhibitor Kit. You can also download it here. We recommend saving a copy for quick access.

    Key pages:
    • Carpet & Furniture: Page 13 (Heritage)
    • Electricity: Page 57 (Commonwealth Electric)
    • Audio/Visual: Page 60 (Phoenix Tech A/V)
    Download Exhibitor Kit (PDF) Heritage Online Ordering

    Need help? Call 800‑360‑4323 or email exhibitor.services@heritagesvs.com.

  3. 3) Certificate of Insurance (COI)
    Due: TBD

    All exhibitors are required to carry insurance covering public liability, loss, damage, and theft.

    Requirements:
    • Minimum policy: $1,000,000
    • Dates of coverage: 11/4/25 – 11/6/25
    • Must name: Home Builders Association of Central Arizona as Additional Insured

    Send COIs directly from your insurer to: Lisa Rugloski — rugloskil@hbaca.org

    Upload COI (Portal) COI Sample / Requirements
  4. 4) Booth Staff Registration
    Due: TBD

    You only need to register booth staff not already registered for the P.A.S.S. Breakfast or Forecast Luncheon (they’ll already receive name badges).

    Register Booth Staff Attendee Registration & Details
  5. 5) Booth Inclusions
    FYI

    Each 10’×10’ booth includes:

    • 8’ high red & gold back drape
    • 3’ high red side dividers
    • (1) 6’ red skirted table
    • (2) chairs
    • (1) wastebasket
    • (1) 11"×17" one-line ID sign
  6. 6) Food & Beverage
    Optional

    Concession stands will be open during lunch. If you would like to order/provide nonalcoholic refreshments at your booth, please contact:

    Sydnee Scheer
    Sales Account Executive, M Culinary
    📧 sydnee.scheer@mculinary.com | 602‑200‑5757

  7. 7) Rules & Regulations
    Due: TBD

    Please review the Rules & Regulations document to ensure compliance. Also, review the exhibitor floor plan to ensure your booth isn’t located near a direct competitor. You can also view the current exhibitor list on the SWBS website.

    Download Rules & Regulations (PDF) View Floor Plan Current Exhibitor List